3 Compiling the Report
3 Compiling the Report
3.1 Depending on the scale of the incident or exercise, the incident or exercise report may be a matter for the SAR Coordinator to initiate and/or lead or oversee (see guidance paper 4.2) or, if the event had an international aspect, it may be compiled jointly. Usually the State which led the coordination of the event will also coordinate the compilation of the report.
3.2 The report should contain sufficient information to enable the reader to understand what happened and how and (if this is ascertainable) why it happened. Normally the report will also detail who was involved (usually by identifying organisations and units, rather than individuals), when and where. It may be the case, however, that the responsible authorities will agree to redact parts of the report, usually for legal reasons.
It is to be hoped that report details will not be redacted simply because of fear of embarrassment. To do so must lead to questions as to the report process’s reliability and usefulness.
In these cases a limited, ‘depersonalised’ report can still be of use to other planners and responders, and should be published.
3.3 In actual MRO cases in particular there will be a great deal of supporting information to consider. This can be included in the report, but preferably in appendices, to enable the reader of the main text to focus on the salient points.
3.4 The precise format and contents of the report will depend upon local requirements and, to some extent, the circumstances of the case. Example formats for an exercise report and an incident report are given at Annex 1 and Annex 2 to this paper respectively.
3.5 Reports should be as open and honest as possible. The principles of accident investigation (as opposed to litigation) are recommended here. The sole objective of analysing and reporting on exercise or incident response should be to improve MRO preparedness. The ‘lessons learned’ process is not about placing blame for mistakes, or rewarding good practice. MRO exercise and incident reports should be drawn up in support of the learning processes discussed in guidance paper 5.4.
3.6 The guidance material in this series may be used as an analytical tool. If this is done, the IMRF MRO project team would welcome feedback on its usefulness in this respect. Please contact firstname.lastname@example.org, or visit www.imrfmro.org.